Which document helps you verify items you've ordered when processing a bill?

Which document helps you verify items you've ordered when processing a bill?

• A. Invoices
• B. Remittance advices
• C. Purchase Orders
• D. Credit Memos

Answer: (C)

Verifying the items you’ve ordered when processing a bill relies on the Purchase Order. A Purchase Order records exactly what you asked for—specific items, quantities, and agreed prices—and serves as the reference point you use to confirm that the bill is for the items you actually ordered. In practice, you compare the invoice to the Purchase Order (often along with a receiving report) to perform a three-way match before approving payment. Invoices are the bill you receive, remittance advices accompany payments, and credit memos reflect adjustments; none of these are the document you use to verify that the billed items match what you ordered.

Verifying the items you’ve ordered when processing a bill relies on the Purchase Order. A Purchase Order records exactly what you asked for—specific items, quantities, and agreed prices—and serves as the reference point you use to confirm that the bill is for the items you actually ordered. In practice, you compare the invoice to the Purchase Order (often along with a receiving report) to perform a three-way match before approving payment. Invoices are the bill you receive, remittance advices accompany payments, and credit memos reflect adjustments; none of these are the document you use to verify that the billed items match what you ordered.